Company Secretary
Posted 38 days agoSt. Julian's , Malta€35000 to €40000Job Reference: 34265
Pentasia are currently recruiting for a Company Secretary for a well-known iGaming brand for their office in Malta.
Responsibilities
Requirements
If you are interested in applying please respond to this advert with your most recent CV or for more information please contact David Kelly from Pentasia.
Responsibilities
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Keeping a register of members and a register of debentures
- Manage office supplies inventory and place orders as necessary
- Issuing the notices and agendas of the annual or extraordinary general meetings
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Responding promptly to executive's queries
- Ensure that office policy and procedure are implemented appropriately
- Managing office budgets and achieving financial objectives by preparing annual budgets scheduling expenditures, analyzing variances, and initiating corrective actions
- Identify opportunities for process and office management improvements
- Run errands using own transport
- Communicate with the landlord and different service providers, including negotiating terms managing contracts, and organizing invoices
- Support employee onboarding and off boarding
- Dealing with correspondence, complaints, and queries
- Assisting HR team in HR processes
- Contributes to team effort by accomplishing related results as needed
Requirements
- At least 2+ years of experience in an Office Management role
- Previous experience with supply management, budgeting, and expense control
- Business law knowledge is preferable
- Ability to communicate clearly and with empathy with all employees as well as with vendors and visitors
- Strong technology skills and proficiency in MS Office tools;
- Highly organized self-starter with the ability to multi-task in a busy, fast-paced environment
- Fluency in English - both written and verbal, Maltese, French and/or German language would be considered as an advantage
- Can-do attitude and high stress tolerance
- Own transport would be considered as an advantage
- Resident in Malta
If you are interested in applying please respond to this advert with your most recent CV or for more information please contact David Kelly from Pentasia.