Company Secretary.

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Company Secretary

Posted 38 days ago
St. Julian's , Malta€35000 to €40000Job Reference: 34265
Pentasia are currently recruiting for a Company Secretary for a well-known iGaming brand for their office in Malta.
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Keeping a register of members and a register of debentures
  • Manage office supplies inventory and place orders as necessary
  • Issuing the notices and agendas of the annual or extraordinary general meetings
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Responding promptly to executive's queries
  • Ensure that office policy and procedure are implemented appropriately
  • Managing office budgets and achieving financial objectives by preparing annual budgets scheduling expenditures, analyzing variances, and initiating corrective actions
  • Identify opportunities for process and office management improvements
  • Run errands using own transport
  • Communicate with the landlord and different service providers, including negotiating terms managing contracts, and organizing invoices
  • Support employee onboarding and off boarding
  • Dealing with correspondence, complaints, and queries
  • Assisting HR team in HR processes
  • Contributes to team effort by accomplishing related results as needed

  • At least 2+ years of experience in an Office Management role
  • Previous experience with supply management, budgeting, and expense control
  • Business law knowledge is preferable
  • Ability to communicate clearly and with empathy with all employees as well as with vendors and visitors
  • Strong technology skills and proficiency in MS Office tools;
  • Highly organized self-starter with the ability to multi-task in a busy, fast-paced environment
  • Fluency in English - both written and verbal, Maltese, French and/or German language would be considered as an advantage
  • Can-do attitude and high stress tolerance
  • Own transport would be considered as an advantage
  • Resident in Malta

If you are interested in applying please respond to this advert with your most recent CV or for more information please contact David Kelly from Pentasia.