Office Manager

Location Malta, Europe
Job Type Permanent
Salary Attractive
Reference 31560

Role overview:

To enable the company's greatest office build and culture our client is looking to urgently hire a full-time permanent Office Manager to join their Malta office. 

Responsibilities

The following list represents core duties of this role, this is not an exhaustive list.

  • Proactively handle day-to-day queries Efficiently through the Office Management function, including visitors, managing calls, deliveries, couriers, post, emails.
  • Presentation and maintenance of the office environment and meeting rooms/spaces to ensure the highest standard is met.
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly. From establishing contracts with utility and service providers, cleaning partners, furniture kit out through to continuous day to day running of the office.
  • Support with HR programmes, and activities, such as Team building and social events and activities.
  • Provide admin support to the HR function for the region, such as issuing onboarding welcome packs for new hires, input into HR projects, system roll out, etc.
  • As part of the onboarding of new hires supports with the HR and IT requirements.
  • Maintain a Fire Incident and Health and Safety requirement for the office in line with legalisation and general safety.
  • Plan and implement a post-Covid workplace to include new office procedures as well as and office revamp with construction planning and oversight.
  • Support with office layout planning and any changes as required.
  • Manage office supplies inventory and place orders as necessary.
  • Manage office budget, tracking spend and receipt to a consistent high standard.
  • Identify opportunities for process and office management improvements, and implement new systems.
  • Maintain company filing archives as required, ensuring electronically for security and access.
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and event planning.
  • Other general office duties as required.
  • Additional ad-hoc duties and requirements as the role evolves.

 

Required knowledge and experience:

  • 3+ years' experience in an office management role and/or similar role essential, preferably in i-gaming sector.
  • Interest in Human Resource support.
  • Excellent knowledge of Microsoft Office Packages including Word, Outlook, PowerPoint, Excel
  • Friendly, confident and people orientated.
  • Self-motivated and comfortable to work independent while also working collaboratively within teams as a positive team player.
  • Ability to work with multiple stakeholders with numerous deadlines.
  • Adaptable and comfortable with handling a range of tasks in a fast-moving, environment.
  • Excellent communication skills
  • Creative and determined problem solver.
  • Attention to detail, flexible and very well organised.
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