HR & Office Manager

Location Taipei
Job Type Permanent
Salary Dependent on Experience.
Reference 30268

Job Purpose:

To perform the essential HR functions and administration of office operations as defined below. This position is based in Taiwan, having a direct responsibility to support employees located in the Taiwan office and will work closely with HR administration team members in other locations.

Essential Job Functions / Main Duties & Responsibilities:

Human Resources

  • Recruitment: Assist with recruitment job postings, candidate screening, interview scheduling and communication with candidates and assist with the candidate selection leading to hiring Primary point of contact for recruiters
  • Orientation: Provide new employees orientation and liaise with IT and hiring manager and facilitate work station set up and computer equipment requirements; as well as the on boarding
  • Payroll: Monthly preparation of the payroll information and liaise with Payroll Service Provider
  • Benefits Administration: Set up and administer the Health Benefits program
  • HR Information Systems and Personnel Files:  Maintain HRIS and personnel files
  • Employee Relations: Provide assistance to employees and answer questions regarding company policies, procedures, issues or concerns.  Issue employment letters when requested
  • Legislation Compliance:  Maintain and ensure that the company is in compliance with the employment laws of Taiwan
  • Attendance and Leave Requests:  Maintain accurate record of attendance and leaves and submit monthly reports
  • Collaborate with Finance and prepare and submit monthly reports/summaries
  • Any Other HR Duties: Facilitate any other HR duties as required

 Office Administration:

  • Assume General Office Administrator duties including:
  • Procurement:  Maintain adequate supply of office supplies, equipment and refreshments and facilitate requisitions and deliveries.  Review Purchase orders packing slips, invoices and prepare for payment.  Liaise with service providers and vendors and negotiate for optimum value for the Company
  • Finance/Accounting:  Liaise with Finance and submit by-monthly accounting report as required by headquarters. This includes Employees’ expense reports, Credit Card usage, and any other office disbursements.  Petty Cash Management
  • Mail and Postage: Handle company mail
  • Premises: Liaise with the Office Landlord for office maintenance and facility management; including maintenance of kitchen appliances
  • Office Security: Manage office access system ensuring that keys are issued to the appropriate personnel and ensure they are maintained secure
  • Housekeeping: Facilitate office cleaning and maintenance services. Ensure First-Aid-Kit is available to employees
  • Emergency Procedures: Organize fire-drills and ensure employees are aware of emergency procedures
  • General Office Administration Duties: Provide support to managers and employees as required

Skills & Qualifications: 

  • Effective oral and written communication skills
  • Enthusiastic and positive approach to work
  • Self-starter but ask for help when needed
  • Excellent interpersonal and organizational skills
  • Ability to identify and resolve problems in a timely manner
  • Ability to maintain confidentiality

Knowledge & Experience:

  • Minimum 3 years of HR experience in HR, covering all areas of HR including recruitment, orientation, HRIS, benefits administration, etc
  • Knowledge of employment legislation of Taiwan is essential
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