HR Administration Assistant

  • Location: Malta
  • Salary: Attractive
  • Type: Permanent
  • Job reference: 20157

The HR Administration Assistant will serve as a central point of contact and assistance for the employees within the company. The responsibilities of the HR Administration Assistant mainly include:

General HR & Admin

  • Creating and updating employment contracts, service provider agreements and company policies
  • Booking of employee events (company outings, team building events, booking of hotels and flight tickets for conferences, etc.)
  • Ordering office supplies and stationery
  • Payroll administration
  • Processing payroll in Salaroo/Dakar Software or salary calculations, pay slip preparation and send-out)
  • Documenting sick, holiday and grievance leave
  • Answering employee and payroll enquiries about internal policies & processes, sick & holiday leave, and external (Maltese) employment obligations, processes and policies

Recruitment/ New hire process 

  • Posting job ads, first point of contact with recruiters, organizing resumes and job applications as requested by the management team
  • Scheduling job interviews
  • Ensuring background and reference checks are completed
  • Collecting and documenting relevant employment and tax information of new employees
  • Registering new (and terminating) employees with the relevant internal and external departments
  • Orienting new employees to the company arranging new log-ins, workstations, email-addresses, printing agreements, etc.
  • Serving as a point of contact for all new employee questions

HR documentation 

  • Constantly updating HR files and databases
  • Setting up a central point of performance documentation of employees – co-operate closely with Head of Departments

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